Month
Action
Responsibility
Venue
January
Solicit Committee reports for annual report
Treasurer
BOD meeting

Ensure completion of Registration for the Solicitation of Contributions by January 20th.
Treasurer


Re-Announce Endowment Grant Application schedule for upcoming year
Science Advisory Chair
Sabal minor

Announce Palmetto Award nominations in Sabal minor
President
Sabal minor
Jan/Feb
Meet with Contractors
VP for Admin


Committee reports due for annual report
Treasurer

February
Palmetto Award nominations
President
BOD meeting

Feb. 1st: Post announcement of Palmetto Award nominations (deadline for submitting nominations ~ March 15th)
President
FNPS website

Advertise Slate of Officers
Nominating Committee
Sabal minor
March
Verified financial records sent to the auditor



Vote on Palmetto Award nominations
President
BOD
April
File taxes with State and Federal
Treasurer /Bookkeeper
File Taxes

Voting ends for Palmetto Awards – April 1st
President
BOD
May
Provide schedule of next year’s meetings
President
BOD meeting at conference

Write checks for conference expense
Treasurer
Annual Conference

Perform updates to FNPS bank signatures
Treasurer
Annual Conference

Election of Officers
Nominating Committee Chair & President
Annual Membership Meeting

State of FNPS Report
President
Annual Membership Meeting

Endowment Awards Presentation
Science Advisory Chair
Annual Membership Meeting

Conservation Grant Awards Presentation
Conservation Committee Chair
Annual Membership Meeting

Landscape Awards Presentation
Landscape Committee Chair


Palmetto Awards Presentation
President and/or Presenters
Annual Membership Meeting

Introduction of current Board of Director members
Outgoing president
Annual Membership Meeting

Introduction of new Board of Director members
Incoming president
Annual Membership Meeting

Tax return due for prior year May 15, Auditor prepares the Audited Financial Report following filing.
Treasurer and VP Finance


The Uniform Business Report is due by May 1st. A renewal notice will be sent to FNPS after the 1st of the year.
Treasurer


Endowment Award letters & checks sent out
Science Advisory Chair and Treasurer


Conservation Award letters and checks sent out
Conservation Committee Chair and Treasurer


Landscape Award letters and plaques/yard signs sent out
Landscape Committee Chair

June
Annual report prepared for Palmetto
Treasurer

June
Survey Executive Committee and Chapter Representatives for contractors’ service records
VP for Admin

July
Begin preparation of Draft Budget, solicit budget figures from contractors.
Treasurer and VP Finance
BOD meeting
July/Aug
Receive renewal from insurance company, complete and return
VP for Admin


On-line Board Meeting
Board
BOD meeting
August
Present preliminary budget and solicit Committee budgets to be prepared within 45 days.
Treasurer and VP Finance
BOD meeting
September
Announce Endowment Grant Application schedule for upcoming year
Science Advisory Chair
Sabal minor, website

Solicit contract proposals and send to Board for review prior to October Board Meeting
VP Admin
On-line Board meeting
October
Budget Review
Treasurer and VP Finance
On-line Board meeting

Present report on contract proposals
VP Admin
On-line Board meeting

Advertise Contracts coming due in January

Sabal minor, website, listserv
November
Budget approval, copies to Ex Comm, Ex Director and bookkeeper.
Treasurer and VP Finance
BOD meeting

Select Nominating Committee
President


Request Palmetto nominations
President


Present contracts to Board of Directors for vote
VP Admin


Request Annual Reports from Committees
Treasurer


Prepare state forms for filing (e.g., Solicitation forms package)
Treasurer